Privacy Policy

1. Scope of this Privacy Policy

This Privacy Policy applies to information we collect in the course of providing corporate contracting, construction management, and related professional services to enterprise and institutional clients. It covers information collected:

  • Through our websites, customer portals, and online forms;
  • In the context of proposals, bids, tenders, and contract negotiations;
  • During project planning, execution, and post-completion phases;
  • Through communications with our team by email, phone, or in person;
  • From representatives, employees, and contractors of our enterprise clients and partners.

2. Information We Collect

The information we collect depends on your relationship with River Valley Contracting and the nature of our engagement. Generally, we may collect:

a. Business contact information
Name, job title, company name, business email address, business phone number, mailing address, and other similar identifiers for client and partner personnel.

b. Contract and project information
Details relevant to proposals, contracts, scopes of work, project locations, site access information, schedules, design specifications, and related documentation that may contain personal information of representatives and stakeholders.

c. Communication data
Records of communications with us, including emails, meeting notes, call records (where permitted by law), and correspondence related to project coordination and contract administration.

d. Technical and usage information
When you visit our website or use online portals, we may collect IP address, browser type, device information, pages viewed, referring pages, and timestamps through cookies and similar technologies (see the Cookies and Similar Technologies section below).

e. Compliance and security information
Information necessary for health and safety compliance, site access, identity verification, background checks (where applicable and permitted by law), and security incident logs.

3. How We Use Information

We use the information we collect for legitimate business purposes, including to:

  • Provide, manage, and deliver our contracting and construction services;
  • Develop proposals, respond to RFPs, and manage tender and bid processes;
  • Administer contracts, change orders, and project documentation;
  • Coordinate with client representatives, design professionals, subcontractors, and suppliers;
  • Monitor project progress, quality, compliance, and safety;
  • Respond to inquiries, support requests, and feedback;
  • Operate, maintain, and improve our websites, portals, and internal systems;
  • Conduct analytics to understand service performance and optimize client experience;
  • Protect our legal rights, prevent fraud, and maintain security and integrity;
  • Comply with applicable laws, regulations, and industry standards.

4. Legal Bases for Processing (Where Applicable)

Where required by applicable data protection laws (such as the GDPR in the European Economic Area or the UK GDPR), we rely on one or more of the following legal bases to process personal information:

  • Performance of a contract with you or your organization;
  • Compliance with a legal or regulatory obligation;
  • Our legitimate business interests in operating and improving our services, managing client relationships, ensuring safety and security, and defending legal claims;
  • Your consent, where we rely on it and as obtained in accordance with applicable law.

5. How We Share Information

We do not sell personal information. We may share information with trusted parties in connection with our services and business operations, including:

  • Enterprise clients and their designated representatives, to fulfill our contractual obligations;
  • Subcontractors, consultants, and suppliers engaged on specific projects, subject to appropriate confidentiality and data protection obligations;
  • Professional advisors such as legal counsel, auditors, and insurers as necessary for business management and risk mitigation;
  • Technology and service providers that support our IT, hosting, communications, analytics, and administrative operations;
  • Regulatory authorities, public bodies, or law enforcement where required by law or to protect our rights, safety, or property or that of others;
  • Parties involved in a business transaction, such as a merger, acquisition, asset sale, or corporate reorganization, subject to appropriate safeguards.

6. Data Security

We implement technical and organizational measures designed to protect personal information against unauthorized access, disclosure, alteration, and destruction. These measures may include access controls, secure network architectures, encryption in transit where appropriate, staff training, and policies governing data handling and retention.

No method of transmission over the internet or method of electronic storage is completely secure. While we strive to use commercially reasonable means to protect information, we cannot guarantee absolute security.

7. Data Retention

We retain personal information for as long as necessary to fulfill the purposes described in this Privacy Policy, including to satisfy legal, accounting, or reporting obligations, resolve disputes, and enforce our agreements. Retention periods may vary depending on the type of data, the nature of our relationship with the relevant organization, and applicable legal requirements.

8. International Data Transfers

Depending on the location of our clients, partners, and service providers, personal information may be transferred to and processed in countries other than the country in which it was originally collected. These countries may have data protection laws that differ from those in your jurisdiction.

Where required by law, we implement appropriate safeguards such as standard contractual clauses or other lawful transfer mechanisms to protect personal information transferred across borders.

9. Your Privacy Rights

Depending on your location and applicable law, you may have certain rights regarding personal information we hold about you, which may include the right to:

  • Access and obtain a copy of your personal information;
  • Request correction of inaccurate or incomplete information;
  • Request deletion of your personal information in certain circumstances;
  • Object to or request restriction of processing in certain circumstances;
  • Withdraw consent where we rely on consent for processing (without affecting the lawfulness of processing before withdrawal);
  • Lodge a complaint with a data protection authority where applicable.

Because our services are typically provided under contracts with corporate clients, we may refer you to your employer or the relevant contracting organization to exercise certain rights, as they may be the data controller for specific processing activities.

10. Cookies and Similar Technologies

Our website may use cookies, web beacons, and similar technologies to collect technical and usage data. We use these technologies to:

  • Enable core site functionality and security;
  • Understand how visitors use our site;
  • Improve content, navigation, and performance;
  • Support analytics and, where used, limited marketing or remarketing activities.

You can adjust your browser settings to refuse cookies or alert you when cookies are being sent. If you disable cookies, some features of our website may not function properly. Where required by law, we will request your consent before setting non-essential cookies.

11. Third-Party Websites and Services

Our websites, proposals, or project documentation may contain links to third-party websites, platforms, or services. We are not responsible for the privacy practices, security, or content of those third parties. We encourage you to review the privacy policies of any third-party services you interact with.

12. Information About Children

Our services are directed to businesses and organizations, not to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected information from a child without appropriate consent, we will take steps to delete it in accordance with applicable law.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or other factors. When we make material changes, we will update the "Last updated" date at the top of this page and, where appropriate, provide additional notice (such as by email or prominent notice on our website).

14. Contact Us

If you have questions about this Privacy Policy, our privacy practices, or would like to exercise your rights where applicable, you may contact us at:

1. Company Information

River Valley Contracting
5111 Alworth St Suite F
Garden City, ID 83714
Phone: (208) 571-0865
Email: [email protected]